LAVWMA Capital Projects - Livermore-Amador Valley Water Management Agency

San Leandro Sample Station Design Improvements

Target Completion Date: June 30, 2026

Project Creation FY2023/24
FY2024/25 Project Management changed from Dublin San Ramon Services District (DSRSD) to LAVWMA.
Improve infrastructure used for wet weather discharge of LAVWMA flows to San Lorenzo Creek in lieu of the EBDA outfall.
Automation and replacement of valves, flow meters, chlorine analyzers, pressure relief valves, and other instrumentation. Programming of logic controllers and computer control systems.
June 10, 2025 – Project update meeting – June 13 letter from CM to Contractor noting project next steps.
June 24, 2025 – City of San Leandro and Heron Bay HOA given updated construction schedule.
July 10, 2025 – 30” valve, 5^th delivery delay. Now expected at the end of August 2025* (all equipment will be on hand).
July 23, 2025 – LAVWMA GM and project designer met with the Waterboard regarding discharge exemptions for this project.
Scheduling SCADA programmer (TESCO) is the last hurdle to start the project.
August 4, 2025 – Contractor mobilized to the project site.
September 3, 2025 – 30” mainline valve delivery date is now September 17, 2025. LAVWMA GM gave direction to complete work with the existing 30” valve in order to have the facility fully operational by wet weather season. Then plan to install the new 30” valve in the dry season of 2026.
September 8 – LAVWMA General Manager (GM) met with senior staff of the contractor and project engineer to discuss critical milestones to complete the project.
September 10, 2025 – Project schedule shows physical project work completed by Oct 1, 2025, with administrative close out tasks concluding on Nov 13, 2025.
September 10, 2025 – HydroScience, project engineer and construction manager, have billed $363,733 of the $370,560 budget. The consultant is spending more labor on field inspections and oversight of the contractor work than was anticipated. The General Manager recommends the approval of a budget adjustment in the amount of $149,197.
September 12, 2025 – LAVWMA GM sent email to project designer and construction manager to direct the contractor to focus efforts on getting the station ready for wet weather operation and plan to complete the project during the dry season of 2026. September 15, 2025 – LAVWMA GM, HydroScience and DSRSD a had meeting to achieve this goal.
September 17, 2025 – 30″ EBDA valve still delayed; system integrator lacking resources to complete work by October 1, 2025. LAVWMA GM instructed the project team to delay the installation of the 30” EBDA valve until the dry season of 2026 and to develop tasks list designed to make the facility operational by wet weather season (November 1).
September 22, 2025 – Interim operational items that need completion for SLSS wet season operations.
- Contractor complete installation.
- DSRSD operational staff set up equipment.
- Pressure relief valve installed with factory setting certification.
- 16” motor operated valve installed and with operational check.
- Bypass flow meter installed with factory calibration certification.
- Chlorine analyzer installed and calibrated.
- DSRSD staff to conduct a wet test of system.
September 26, 2025 – GM met with Waterboard staff to discuss the National Pollutant Discharge Elimination System (NPDES) permit application and to update the Waterboard on the status of the upgrades to the SLSS.
September 29, 2025 – The 30” EBDA control valve in the contractor’s possession (too late for installation this dry season).
October 1, 2025 – Station setup for interim operation. Project engineer to provide an interim operation test plan and DSRSD needs to test the station according to that plan.
October 15, 2025 – Reviewed interim operating plan with DSRSD staff and project engineer (Hydroscience).
November 4, 2025 – GM was on site with DSRSD, Design Engineer (HydroScience), Contractor, staffs for an operational test of the San Leandro Sample Station. The system was tested to check readiness if station is needed during the wet weather season.
December 9, 2025 – Asked for Board Approval for $149,197 adjustment to HydroScience’s budget for design, construction management and construction inspection services. Revised $30,000 from request made at the November 19, 2025, meeting of the Board of Directors. Board approved a “not to exceed” adjustment of $149,197 bring HydroScience’s total project budget to “not to exceed” $519,757.00.
McGuire & Hester (M&H) Area Manager (Contractor) acknowledged letter 5 (five) corrective action plan and will respond by 12/15/2025.
December 18, 2025 – Meeting held between LAVWMA, HydroScience and DSRSD on M&H’s response to Letter 5 (five).
January 27, 2026 – Formal responses were sent to the contractor:
- Correction action plan including a request that the contractor replace the superintendent on this project.
- Notifying the contractor that excusable delays on the project expired on November 5, 2025, and any delays beyond that date are subject to liquidated damages.

Budget = $1,275,000.00

Cathodic Protection Improvements

Target Completion Date: June 30, 2026

Project Creation FY2023/24
LAVWMA completed a cathodic protection survey in 2023.
Construction specifications needed to complete the repairs and upgrades delayed due to staffing shortage.
LAVWMA executed an agreement with an On-Call Engineering consultant in April 2025.
LAVWMA On-Call Engineering consultants will complete design specifications and LAVWMA will hire a contractor to complete the project.
June 20, 2025 – LAVWMA staff received a proposal from Carollo Engineers and JDH Corrosion Consultants to provide engineering services for this work. A construction contractor will be needed to complete contractor work. Carollo’s proposal in legal review.
October 10, 2025 – Deadline for DSRSD staff to comment on the scope of this project. Staff comments incorporated in project’s scope.
October 15, 2025 – GM met with JDH to discuss scope and approach to bidding this project.

Budget = $320,000.00

Export Pipeline Inspection and Mitigation

Target Completion Date: June 20, 2026

Project Creation FY2023/24
Selected sections of the 15.3 miles of pipeline will be inspected and spot repairs completed based on current and 2021 Inspection Report.
Board directed staff to make an agreement with a pipe inspection contractor. The agreement was executed in September of 2024.
Pressure (Dublin) side of the pipeline and the pipeline at the pump station were completed in November 2024.
June through November 2025 – Gravity sections of the pipe will be inspected and spot repairs completed.
Spot Repair Needed 415 ft from end of force main.
- Repair must be rated for operating pressure of 190 psi.
  - Three quotes received:
    - $369,000 – Azuria on 03/26/2025
    - $88,700 – Coordinated Systems on 06/05/2025
    - $78,950 – Underground Solutions 0n 08/06/2025 (GM Authorized) * – This quote also includes repairs to 4 additional spots (a total of 7 spot repairs) not included in the first two quotes.
- June 24, 2025 – Planning meeting.
  - - - Tentative Start date: July 14, 2025
      - NPS recommends Weco Seals at site of spot repair*
        
        Cracks are in coating, not steel.
        
        Weco Seals will protect the pipe from corrosion.
        
        LAVWMA pipeline already has Weco Seals in other locations.
August 6 -8, 2025 – Complete – Segment J: STA 397+80 – 500+70
- Dewatering prior to inspection involved 66 loads at 4,900 per truck load estimate gallons 323,400.
- Total gallons dewatered from pipeline via pumping or truck to facilitate the inspection is estimated at 671,300.
DSRSD, City of Livermore and LAVWMA coordinating the storage of effluent to facilitate pipeline inspection.
GM authorized additional weekend and afterhours pumping if necessary to catch up on pumping effluent stored to facilitate pipeline inspection (Expect additional electrical costs for July and August).
August 20, 2025 – Three segments remaining to be inspected.
Segment A – Wednesday, August 27^th to Thursday, August 28^th.
Spot Repairs the week after Labor Day, on Wednesday, September 10^th to Friday, September 12^th.
September 17, 2025 – Two remaining location remaining to complete the project.
September 19, 2025 – YTD budget spent $480,894.
September 23, 2025 – LAVWMA GM approved Change Order for $6,275 increasing the cost of the 7 spot repair seals from $78,950 to
85,225.
September 23, 2025 – Caltrans requiring nightwork at Grove Way location.
September 26, 2025 – GM in consultation with DSRSD staff and inspection contractor concluded inspection work. The Grove Way site
will be scheduled for inspection in the summer of 2026.
Current status – 14 of 15 pipeline segments and 37,623 ft of the 38,901 ft of pipe scheduled for inspection has been completed.
December 18, 2025 – Requested audit from DSRSD on invoice payments for contractor NPS.
January 08, 2026 – Approved Invoices for NPS for ($137,658.00, $112,885.79, $221,754.39, $37,424.25)
Project has been completed.

Budget = $600,000.00

LAVWMA NPDES Permit Renewal

Target Completion Date: June 30, 2026

Project Creation FY2024/25
Proposal to execute an agreement with consultant to the Board of Directors May 2025
NPDES Renewal application to be submitted to the Waterboard by September 2025
June 11, 2025 – executed a not to exceed $64,250.00 agreement with EOA to provide technical assistance in renewal of the NPDES Permit.
July 16, 2025 – Project Kick-off meeting with EOA, DSRSD and LAVWMA.
July 30, 2025 – Compiling data for the application package.
September 2, 2025 – LAVWMA GM reviewed and provided edits and comments to NPDES renewal application package.
September 16, 2025 – GM sent comments and edits to the consultant related to the Report of Waste Discharge Transmittal Letter (ROWD).
September 26, 2025 – GM met with Waterboard staff to discuss the NPDES permit application and to update the Waterboard on the status of the upgrades to the SLSS.
September 30, 2025 – Completed final review of 85-page NPDES application package and gave the consultant (EOA) approval to transmit to the Waterboard.
September 30, 2025 – Received confirmation from the Waterboard that they received the NPDES renewal application packet.
Scheduled annual Waterboard’s site inspection of LAVWMA facilities (February 23, 2026)
February 5, 2026 – annual fee of $20,000.00 paid for the existing NPDES permit.

Budget = $75,000.00

Livermore Pipeline Project

Target Completion Date: June 30, 2026

Project Creation FY2023/24
Project Substantially completed by DSRSD.
City of Livermore paid LAVWMA $5.8 million toward the cost of this project in December of 2024.
Zone 7 easement secured.
City of Livermore and LAVWMA are in negotiations on easement lease agreement.
FEMA reimbursement for initial response work awarded in November of 2024 – amount $21,618.29. These funds were deposited in “sole use” reserves.
FEMA reimbursement for major project work in the amount of $4.07 million is being pursued by LAVWMA by use of a FEMA consultant.
Easement lease and FEMA consultant and other administrative activities to close this project will be billed to the City of Livermore.
Submitted documents to keep Old Pipe Removal Project active in FEMA system 06-09-2025.
June 25, 2025 – FEMA consultant, Kermani Consulting Group (KCG), has exhausted efforts with State FEMA reps. Will reach out to FEMA federal directors to inquire on status of Emergency Repair Reimbursement.
July 17, 2025 – FEMA has advanced $4.07 million dollar reimbursement project to final reviewer – no target date for completion of final review.
July 24, 2025 – LAVWMA and City of Livermore attorneys awaiting meeting with Airport Manager who has not yet reviewed the lease documents.
August 5, 2025 – FEMA communication – $4.07 is in final review. Review will take longer due to the volume of projects FEMA is processing. Note: all projects > $1 Million require congressional approval.
August 7, 2025 – LAVWMA and Livermore Attorneys met with Livermore Airport Manager on lease agreement. Hoping to finalize in the next few weeks.
August 27, 2025 – LAVWMA GM filed Zone 7 Easement Deed with the Alameda County Recorder’s Office.
September 9, 2025 – Email from FEMA – $4.06 Million reimbursement for sewer pipe relocation is with Cal OES for review and approval.
September 9, 2025 – FEMA estimates the reimbursement project will be in “Obligation” (Payment Approved) in October of 2025.
September 11, 2025 – FEMA and Cal OES communicated that the project Number 734124 has been approved.
September 12, 2025 – LAVWMA GM approved project in FEMA portal with a reimbursement of:
- Federal Share – 75% – $4,057,479.63
- Non-Federal Share – 25% – $1,352,463.21
September 12, 2025 – Cal OES acknowledged LAVWMA GM approval of reimbursement project.
September 15, 2025 – FEMA acknowledged LAVWMA GM approval of reimbursement project and stated FEMA would let the LAVWMA GM know when the reimbursement is obligated (payment authorized) and set a date for a recovery transition meeting.
September 23, 2025 – LAVWMA received stamped and recorded Zone 7 easement deeds from the Alameda County Recorder’s Office.
October 14, 2025 – FEMA informed LAVWMA GM reimbursement obligation is still pending. No further action until resolution of federal government shutdown.
December 2, 2025 – Communication from FEMA reimbursement approved, but fund allocation still pending. The FEMA continuing resolution for this item does not end until January 31, 2026.
December 3, 2025 – GM had a meeting with FEMA consultant, KCG Consulting.
December 11, 2025 – LAVWMA submitted and Cal OES acknowledged receipt P4 (Project Completion and Certification Form) for the small Rip-Rap Project for which LAVWMA received a reimbursement of ~ $21K.
January 5, 2026 – LAVWMA consultant met with FEMA management to inquire on when FEMA reimbursement finds would be obligated.
January 7, 2026 – LAVWMA consultant met with Cal OES to inquire the FEMA reimbursement funds will be obligated.
January 13, 2026 – Sent Staff Time, Contractor payment and Project Close out forms to Cal OES and part of Cal OES’s process to close out the Rip-Rap Project for the Livermore pipeline repair.
February 9, 2026 – Legal counsel continues to work on a lease agreement with the City of Livermore and the Livermore airport.

Budget = $75,000.00

LAVWMA Asset Maintenance Plan – Phase II

Target Completion Date: June 30, 2026

Project Creation FY2025/26
Develop an Asset Management Policy for LAVWMA
Develop an Asset Management Strategy/Maintenance Approach for large assets over the next 25 years with a budget component for and project prioritization for the next 5 years.
Complete Business Risk Analysis for LAVWMA’s Assets
Complete Consequences of Failure analysis for LAVWMA’s Assets
Complete Probability of Failure analysis for LAVWMA’s Assets
Review Strategic Asset Management Plan for the LAVWMA System and subsystems place findings in a technical memorandum.
June 20, 2025 – LAVWMA staff received a proposal from On-Call Engineering Consultant (Carollo Engineers) to complete this project. Proposal in staff review.
July 25, 2025 – Carollo sent LAVWMA GM draft Phase one scope of work for this project. The scope is currently being reviewed.
August 18, 2025 – GM provided comments on the scope of work for the current fiscal year.
September 10, 2025 – GM and DSRSD staff met with consultant to finalize scope of work for current fiscal year.
October 7, 2025 – Executed a task order with Carollo Engineers to complete condition assessment of the following major assets:
- Livermore and Export Pipelines
- Export Pump Station (Pumps, Motors, and Switchgear)
- SLSS Sample Station
- October 7, 2025 – LAVWMA GM and Carollo Engineers signed a task order to begin next phase of Asset Management Program.
October 21, 2025 – Project is underway but staffing shortages at DSRSD may delay the completion schedule.
November 18, 2025 – DSRSD staff uploaded 12 sets of inspection files to the Carollo Engineering FTP site for records inspection. More will be uploaded as DSRSD has the time to do so.
Meeting on ISO 55000 certification set for March 3, 2026.
February 9, 2026 – planning a 2-day inspection of all LAVWMA facilities in March 2026 timeframe.

Budget = $150,000.00

Evaluation and Overhaul of Export Pumps

Target Completion Date: June 30, 2026

Project Creation FY2025/26
Overhaul 2 Export Pumps and Motors- Pumps #4 and #9.
June 25, 2025 – Pump #4 is pulled at the factory for overhaul.
Pump #4 Motor scheduled to arrive in December 2025.
Pump #4 Motor Replacement Quotes
During commissioning Pump #7 had vibration issue
- Mitigation Step 1 – replace coupler (underway)
Pump #9 will be overhauled after #4 and #7 are operational.
January 29, 2026 – Export pump #4 has been overhauled awaiting reinstallation. Awaiting coupling to complete overhaul of export pump 7.

Budget = $190,000.00

Pump Station Cross Over Valve Evaluations

Target Completion Date: June 30, 2026

Project Creation FY2025/26
Assess the material and operational condition on the 24” and 36” crossover valves at the LAVWWMA Pump Station
Staff created a valve exercise program so that the operation of these valves is being inspected (large 20” and 36” valves) more often.
Evaluations underway if any mitigation efforts are needed, they will be in future budgets

Budget = $75,000.00

Air Entrapment Mitigation Projects

Target Completion Date: June 30, 2026

Project Creation FY2025/26
May of 2025 the Engineering consultant completed the study.
FY2024/25 Study Complete Project Budget $109,000.00, Project final cost $79,894.00
The study contains 8 ranked mitigation efforts. EBDA is budgeting to complete two of this recommends related to calibration and additional sensors in the EBDA flow meter which measures flow from all EBDA agencies.
This budget proposes to complete 4 of the 8 tasks which Include:
- Addition of a vent to western terminus vault (Completed)
- Replacement and upsize of a western terminus air relief valve. (Completed)
- EBDA is in the process of getting their insertion meter and magnetic meters calibrated. – Both Flow meters have been inspected and calibrated by factory technicians. A final adjustment that could make the meters less sensitive to entrained air is still pending.
- EBDA Operations Manager communicated that the meters air entrainment adjustments are scheduled for 09/12/2025.
- September 15, 2025 – All mitigation efforts scheduled for FY2025 have been completed. Observations of impact will be measured during the upcoming wet weather season.
- All tasks scheduled for the current fiscal year have been completed.

Budget = $151,500.00

Ava Bright Choice and Solar Arrays at LAVWMA

Target Completion Date: June 30, 2026

Project Creation FY2025/26
DSRSD enrolled in LAVWMA in Ava Bright Choice Clean Energy Program on March 25, 2025.
Ava Bright Choice comes with a 5% discount over the normal PG & E charges.
DSRSD will issue a Request for Proposal (RFP) for engineering consultants to study LAVWMA entering into a Power Purchase Agreement (PPA) which includes the installation of solar panels at the LAVWMA pump station.
If the PPA evaluation proves viable LAVWMA will complete a California Environmental Quality Act (CEQA) analysis and if positive LAVWMA will pursue the Solar PPA Project.
June 13, 2025 – GM reviewed and commented on DSRSD’s draft project RFP.
June 18, 2025 – DSRSD issued an RFP seeking a PPA provider for DSRSD and LAVWMA solar projects.
October 13, 2025 – LAVWMA GM participated in interviews to select a PPA provider.
October 15, 2025 – Arc Alternatives PPA advisory consultant scheduled to attend LAVWMA November 19, 2025, Board meeting.
October 29, 2025 – LAVWMA and DSRSD staffs are working on terms and conditions for a potential power purchase agreement and will present to the LAVWMA Board if acceptable terms are agreed to.
December 2, 2025 – Draft LOI provided to Endelos (potential PPA provider)
December 18, 2025 – Endelos, LAVWMA and DSRD signed the Letter of Intent.
February 2026 – Negotiations are underway for a power purchase agreement.

Budget = $210,000.00

SCADA/PLC Upgrades to Pump Station

Target Completion Date: June 30, 2026

Project Creation FY2023/24
Project delayed while DSRSD completed this work on DSRSD facilities.
Project will replace SCADA infrastructure at LAVWMA facilities.
DSRSD will start work on LAVWMA facilities in FY2025/26 and complete this project during the FY2026/27
Project just started as of July 30, 2025.
Project awaiting DSRSD staff availability.

Budget = $725,000.00

East Lewelling Blvd Easement Improvements

Target Completion Date: June 30, 2026

Project Creation FY2025/26
Alameda County is conducting an improvement project along East Lewelling Boulevard which includes street widening and the addition of a bike lane and sidewalk. As a result, LAVWMA will need to relocate 4 cathodic test stations and one blow-off valve box.
June 10, 2025 – LAVWMA GM gave Alameda County Public Works (ACPW) permission to have ACPW contractor proceed with this project and bill LAVWMA.
August 21, 2025 – LAVWMA GM visited work site and the county’s contractor had made improvements to 3 of the 4 cathodic test stations.
January 27, 2026 – Notified by PG&E that a meter box for LAVWMA’s cathodic protection station needs to be replaced. LAVWMA/DSRSD staff have informed PG&E that we feel it is PG&Es responsibility to replace the meter box because the cause of the damage to the box seems to be related to a PG&E power pole which is leaning and casing conduit strain in the meter box.

Budget = $150,000.00

Replace 17 Valve Actuators at the Pump Station

Target Completion Date: June 30, 2026

Project Creation FY2023/24
This project will replace actuators on valves at the pump station. The existing actuators are more than 20 years old.
July 30, 2025 – 13 of 17 Actuators Replaced – Expect project completion by the end of August 2025.
September 24, 2025 – All 17 actuators replaced (Complete)

Budget = $85,000.00

On Call Engineering Program

Target Completion Date: June 30, 2026

Project Creation FY2025/26.
DSRSD’s engineering staff does not have sufficient staffing resources to support all DSRSD, DERWA and LAVWMA projects.
April 2025 – LAVWMA executed an agreement with an engineering consulting firm to conduct engineering support on LAVWMA projects which include an asset management plan, cathodic protection improvements, East Lewelling Boulevard facilities relocation and other unforeseen engineering support work that may come up.
August 1, 2025 – LAVWMA GM reviewing proposals from Carollo Engineers, Inc. for both the asset management and cathodic protection projects.

Budget = $220,000.00

Other Misc. LAVWMA Renewal/Replacements

Target Completion Date: June 30, 2026

Budget = $50,000.00

Other Misc. EBDA Renewal/Replacement

Target Completion Date: June 30, 2026

Budget = $50,000.00

CIP Planning/Management/Contingency

Target Completion Date: June 30, 2026

Budget = $50,000.00

Capital Program Total = $4,426,500.00

FY2025/26 – Major Administrative Projects

Digital Records Management Program

June 09-2025 – Digital Records Management RFP posted on LAVWMA Website and sent to 5 local vendors proposals due July 18, 2025.
July 01, 2025 – GM Met with Chetu – Potential bidder on this project.
No Bids on the RFP for the project by the deadline of July18, 2025.
Feedback from consultants
- Break the project into two projects.
  - Project A – Software acquisition/setup/training
  - Project B – Document scanning
- Advertising the project on additional government websites
Planning to reissue project RFP(s) in September 2025.
October 15, 2025 – LAVWMA reissued RFP. Proposals are due November 21, 2025.
November 21, 2025 – LAVWMA GM received 5 proposals in response to the RFP. Those proposals are currently being reviewed.
December 18, 2025 – Interviewed top two proposers (ConsultADD and RCS). Selected RCS for this project.
January 27, 2026 – Entered into an agreement with Records Controls Services to advise LAVWMA on this project.

Budget = $97,500.00

Accounts Receivable and Accounts Payable Vendor (RGS)

May 30, 2025 – signed an amendment to Regional Government Services agreement for accounting services for FY2024/25 and a second amendment for FY2025/26.

Budget FY2025/26 – Not to Exceed = $120,000.00

Upgrade Website to ADA Complaint

July 17, 2025 – Website vendor (Computer Courage) completed ADA icon to the LAVWMA website.
Need to finalize process to certify ADA compliance.
September 4, 2025 – Received scope of work from three consultants to complete this project.
September 30, 2025 – legal review of least costly consultant proposal. Terms and conditions of vendor’s proposal are not acceptable to LAVWMA General Manager.
September 29, 2025 – Language translation icon added to the LAVWMA website.
Request for a quote for the next phase of this project issued on January 23, 2026, quotes are due March 6, 2026.
Total project YTD costs – $1150.00

Budget = $7,500.00

Critical Operations and Maintenance Projects

Pump Station Chlorination System – August 15-2025

Waterboard notified regarding system installation.
July 30,2025 – System installed and ready for operation.
System start-up will occur after completion of pipeline inspection.
October 15, 2025 – Facility operated well during the summer dry season when it is most needed.
YTD Cost – $18,417.22
Project Complete

Project Budget = $35,000.00

	Apr 09, 2026, 6:00 pm
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